Intranet platform, Digital Workplace

A professional and easy-to-use system facilitates collaboration, access to documents, information and other systems. It all translates into increased work efficiency.

Intranet is an optimal solution for both companies and public administration units.

We have created an intranet framework which we use to design effective platforms. Each implementation is tailored to the individual needs of each client.

The intranet application is a place where employees or project teams can share knowledge and work results, share documents and work on them together. It gives access to current information, for example project progress, schedules, holidays and all materials concerning a particular group of users. What is more, it is a information carrier about news in your company.

The client can choose from a wide range of available modules or order creation of a bespoke module. In this way, we are able to make a platform that is compatible with other clients' systems and meets his expectations.

We have implemented intranet platforms for:

INTRANET: Effective internal communication in a distributed organization

Corporate internal communication experts have been observing various changes caused by the pandemic. They are more and more aware that there is no return to "old normal".

Today, we are a part of the process of shaping a new reality - the one that is more technological and aims to determine the grounds of companies' functioning.

Hybrid and remote work, once perceived as a sign of a distant future – now are considered as a regular practice.

In order to respond to new challenges that organizations encounter while looking for solutions for a comfortable and effective work environment, we have decided to create a new, refreshed version of our eBook "INTRANET: effective internal communication within a distributed organization." Remote and hybrid, distributed environment, and changes resulting from them are reflected in our updated guidebook of Digital Worplace.

Publication is recommended by:

• Artur Wichlinski, author of the world's most awarded intranet, Director of the Technology and Operations Division at the Wschowa Cooperative Bank,
• ThinkTank dialogue and analysis centre
• Maja Biernacka, author of the blog "BEHIND THE INTERNAL COMMUNICATION SCENES".

An intranet platform is a tool that offers such a wide range of possibilities that its implementation is a significant step in the company's development. It streamlines and shortens a number of processes and because of that employees, a while after implementation, cannot imagine their daily work without it.

"... an excellent intranet platform is one that makes its users fearful of working without it."

Benefits for the company

• Reduction of running business’ costs and improving the implementation of internal tasks and processes,
• increased work efficiency and time saving in many areas,
• building a coherent organizational culture and a positive image of the employer,
• easy access to company know-how and relevant data (documents, patterns, regulations, company materials, etc.),
• efficient documentation workflow taking into account various paths and levels of authorization.

Benefits for management Staff

• Access to information necessary in strategic and decision-making processes,
• project management: supervision over profitability, work monitoring, supervision over the work progress,
• human resource management: assigning tasks, long-term work planning, supervision over the progress and effectiveness of work,
• ensuring the continuity of work after the employee's quitting and easy implementation of a new one,
• easy management of permission to selected information, possibility of assigning different levels of access to selected groups of employees,
• intuitive and fast creation of reports and summaries.

Benefits for the employees

• Access to a platform that facilitates performance of daily tasks,
• a set of tools supporting the company and projects coordination,
• tools for implementing employee matters (e.g. holidays, replacements, business trips, reservation of resources, etc.),
• easier running of joint projects through convenient internal communication and possibility of sharing files and data.

Depending on the character of performed tasks and supported processes, intranet tools can perform specific functions.

• Informational - gives the company ability to place all information and documents in one place and guarantee easy access to them.
• Communication - through an extensive internal system of internal communication (e.g. chats, groups, forums), the files, opinions or documentation exchange is convenient and fast.
• Organizational - dedicated modules for financial, accounting or administrative and organizational tasks cause the optimization of work throughout the enterprise.
• Business - project schedule, insight into client's data and the history of cooperation, automatic creation of statistics and reports are just some of the functions that facilitate everyday work.

Designing an intranet requires good preparation, a solid preliminary analysis, including a detailed analysis of the clients’ needs (both the management board and regular employees), goals and the best matching new project in the specificity of the organization.

The step from which we must start is the broadly understood assessment of the situation. It involves, among others: the analysis of business processes, the number of future users and their needs, technologies that can be used, or the model of project implementation. At this stage, we must determine: the purposefulness of the entire project, the benefits that the client wants to achieve, methods of measuring them, and the environmental conditions in which the project will be created.

To define the expected intranet functions and capabilities, we prepare an analysis of sample intranet functional modules. The client can choose functions from the existing ones or order a dedicated module.

Responsive Web Design ensures that your Intranet will be available on any platform and will adapt its layout for any device including smartphones, tablets, PCs, Smart TVs and other mobile devices. It will always function and display correctly so everyone can work efficiently, regardless of location and time.

We know that the world is getting smaller, and regardless of the subject of cooperation our mutual contact is supposed to be smooth. We have experience in this area too.