Invoice workflow management system for Stock Polska

Stock Polska is a leading company in the alcohol industry in Central and Eastern Europe. Since 2007 it has been an important part of the international Stock Spirits Group. Famous brands of Stock Polska are leaders in their categories like Pure de Luxe Vodka and Bitter Stomach Vodka. They are appreciated not only by domestic consumers but also awarded in international competitions.

Tasks and objectives

For Stock Polska we have implemented an invoice flow management system based on our proprietary Logito platform. The implementation was preceded by a deep analysis of client's needs, the diagnosis of existing problems in invoices workflow, and specifying goals that the organization wants to achieve. As a result of these works there were defined, for example, paths of invoices workflow as well as the ordering documents. An important element of the implementation was determining the procedure for accepting documents according to the accepted authorization table. The cost acceptance limits for particular cost codes (MPK numbers, orders) have also been set.

The job also included preparing mobile applications for sales representatives. It allows registering invoices by people working outside of the office. The platform has also been integrated with the currently used SAP system in the organization.

Main benefits for the Client

• Standardization and automation of invoices accounting process,
• Optimizing processes for document acceptance,
• Constant access to given data by authorized users,
• Streamline the delivery of invoices by sales representatives,
• Current monitoring of purchase costs.